Woody Windischman

Sep-222011

Governing SharePoint Designer

wpe4A Book Excerpt from “Beginning SharePoint Designer 2010

SharePoint Designer provides a great deal of customizing power to its users. In some environments, particularly in an enterprise, giving all users access to this level of power may not be appropriate. To address this, SharePoint allows system administrators and site owners to configure different levels of access for users of SharePoint Designer.

First and foremost in the governance of SharePoint Designer is the proper application of regular security roles to a SharePoint site. Quite simply, even if a user downloads and installs SharePoint Designer, he cannot use it to make any changes to a site he would not otherwise be permitted to make. For example, a typical user in the Member role cannot change themes or master pages, or modify the schema of a list or library. SharePoint Designer would not suddenly enable him to do so. A user would need to be in (for example) the Web Designer or Administrator role on the site in order to make such changes, regardless of any tool he has installed.

In SharePoint 2010, you also have the settings for directly managing the use of SharePoint Designer, irrespective of the regular security of a site. These settings allow or prevent access to certain features by users of SharePoint Designer.

The SharePoint Designer controls screen is shown below

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This page is accessible at different levels within SharePoint, depending upon the scope over which control is to be exerted. You can set these options at the web application or site collection level. If SharePoint Designer or one of its features is blocked at the web application level, it cannot be overridden by a site collection owner. Nevertheless, a site collection owner can invoke tighter restrictions than are set at the web application.

Note: Restrictions implemented at the site collection level impact most users, but do not apply to the site collection administrators themselves.

Regardless of which method or methods you use to restrict SharePoint Designer, your choices will be reflected in the experience presented to the users. The user interface of SharePoint Designer is security trimmed. This means that users are only shown the functions that they have the right to see or control. This figure shows a Site Objects list with all the SharePoint Designer options enabled (the default state).

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Compare to the figure below, which is the same site with the options disabled.

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Observe that access to the Master Pages gallery and direct access to the site files are not visible in the restricted site. Other elements throughout the user interface, such as context menus, are similarly trimmed.


Oct-272010

A Few Notes Before I Cruise

wpe5Making Book on a Quick (but Cumulative) SharePoint Update

I'm sitting here in an airport today, waiting for the flight that will reunite me with my lovely new wife Brenda and "our" two kids. From there, we're going to be heading for our Haunted Honeymoon Cruise. So, I figured I would highlight a few new things in SharePoint Land.

First, The October Cumulative Updates for SharePoint have been released. Thanks to Stefan Goßner of Microsoft for breaking the news. Just follow the link to his blog for details.

begSpdcoverSecond, my new book, Beginning SharePoint Designer 2010, from Wrox, should be available any day now. Amazon still lists it as November 9th, but my editors tell me that is probably a conservative date. (I'm letting you know now, just in case it comes available before I get back to shore.) This was written in conjunction with my cohorts from Professional SharePoint Designer 2007 (also from Wrox):  Asif Rehmani and Bryan Phillips, along with newcomer to writing - but not to the SharePoint Community - Marcy Kellar. Remember, SharePoint Designer 2010 does not support older versions of SharePoint (or legacy non-SharePoint sites), and SharePoint Designer 2007 doesn't work with 2010, so if you operate in a mixed environment, you still need both products (and both books)!

Finally, in case you haven't heard yet, I am pleased and honored to announce that Microsoft has seen fit to renew my MVP (Most Valuable Professional) status for another year. I hope to keep living up to those high standards.

Until my return...

Bon Voyage, and Smooth Sailing!


Sep-62010

Speaking at SPIN Business Sept 15th High Noon

wpe4SharePoint Indiana Business User's Group September 15th

Just a quick note to let folks know that I'll be speaking at the SharePoint Indiana Business User's Group (SPIN Business) on Wednesday, September 15th at 12 Noon. Note that this is a mid-day meeting, not evening. I'll be talking about SharePoint Designer and Governance. I look forward to seeing you there!


Aug-162010

SharePoint Saturday Columbus Wrap-up

Another Successful SharePoint Saturday in the Books

I'm back and settled after SharePoint Saturday, Columbus. There was plenty of SharePoint knowledge to be had, with 6 tracks and over 20 speakers.

My session was "Who's Afraid of SharePoint Designer". There were only a few slides - which you can download here, if you like. Most of the session was taken up demonstrating some of the governance features of SharePoint Designer 2007 and 2010.

I would like to give a warm thank you to the organizers, sponsors, and (of course) the attendees for making the day as great as it was!