Making Sense of the SharePoint World

Oct-272009

SharePoint 2010 Hits the Jackpot

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SharePoint Conference 2009 Wrap-up

The show is over, but the adventure is only beginning. As stated before, SPC09 in Las Vegas was the coming out party for SharePoint 2010. While we will still have to wait a few weeks for stable bits to play with, over 7000 attendees came away with a treasure trove of knowledge and documentation.

In my previous installments, I talked about the venue, the atmosphere, and the keynotes. I've also touched on some of the new Office integration story.

Of course, the star of the show was SharePoint 2010 itself. So, I'm going to dedicate the rest of this post to a punch-list of changes/improvements. I know I've missed a few (or more than a few) new elements, or misunderstood a detail or two, but even so the list is impressive. You'll see that the SharePoint team at Microsoft have not been resting on their laurels during the three years we've been waiting. Over the next few months, I'll fill in more details on the individual features, correct what I got wrong, or update you on the inevitable feature changes as things get closer to release.

The Basics

It seems Microsoft can't release a new version of SharePoint without tweaking the names a bit. Just as "SharePoint Portal Server" and "SharePoint Team Services" became "Microsoft Office SharePoint Server (MOSS)" and "Windows SharePoint Services (WSS)" in the 2007/3.0 wave, For 2010/4.0, they're simply called "SharePoint Server" and "SharePoint Foundation" respectively.

The Public Beta of SharePoint 2010 is to be released in November 2009.

The actual product release is planned for the first half of 2010.

It is still "SharePoint". Although many weaknesses have been addressed, core functionality remains essentially similar, with lists, libraries, site model, etc... Since "form follows function", many of the visual elements will be very familiar.

Infrastructure and Administration

  • Requires 64bit throughout the stack
  • Windows Server 2008 as a baseline OS
  • Complete redesign of Central Admin
  • Shared Services: No more monolithic "Shared Services Provider". Instead things formerly grouped under an SSP are individual Shared Service Applications.
  • Search architecture changes: index role can be spread across multiple servers
  • "Normal" SharePoint search now scale-tested to around 100 million items.
  • Business Data Catalog transformed into Business Connectivity Services, and becomes part of SharePoint Foundation (no more enterprise CAL required).
  • BCS info becomes available throughout the Office 2010 suite, not just SharePoint, and offers read/write capability.
  • FAST Search is available as an add-on for Enterprise CAL users at per-server pricing.
  • Enterprise-wide metadata support
  • Lists are more scalable, and can be "external" to the SharePoint content database. Admin can set maximum returned items to prevent bogging the system down.
  • Servers can be upgraded without enabling the new UI by default. Site owners can then switch over when their members are ready for the change.
  • AD Group Policies can prevent installation of SharePoint on unapproved systems.
  • Even more databases.
  • Better auditing and reporting in-box.
  • "License" logging to see which features are used.
  • Allowed to read log/report database to build custom reports.

Client Facing

  • UI: No IE6 support for collaboration/team sites. Can still make IE6 friendly publishing sites.
  • Firefox 3.x is a Level 1 browser.
  • "Accessible" CSS-based layouts, and XSLT-based list views.
  • Table-based layouts are gone
  • Cleaner, modernized themes.
  • Ribbons are primary control mechanism, just like Office.
  • There is no longer a separate basic "Wiki" site type in SharePoint Foundation. (However, there is now a publishing-based "Enterprise Wiki" site in SharePoint Server.)
  • All team sites can have wiki functionality enabled, and made the default.
  • Theme colors can be imported from PowerPoint themes for compliance with corporate standards.
  • The GroupBoard template is available out of the box.
  • List lookups can pull multiple fields
  • List lookups support referential integrity (blocking/cascading deletes)
  • Field validation

Social

  • Major overhaul of profiles and My Sites.
  • Includes "status" functionality (i.e. FaceBook/Twitter style updates)
  • Unique org-chart presentation
  • "Folksonomy" to support user-created shared tags in addition to Enterprise "Taxonomy" metadata.
  • Can tag non-SharePoint content

Search (Standard)

  • Improved handling of metadata
  • Faceting (now called "refinement") is built-in
  • Social input to ranking

Search (FAST)

  • All standard SP Search features
  • Deep refinement (polls entire result set to get actual counts)
  • Concept metadata from unstructured content
  • User-role tailored result sets.
  • Massive scalability
  • Superset of standard SP Search API
  • Managed through the same admin UI

SharePoint Designer 2010

  • Complete UI redesign, based on SharePoint "artifacts" rather than file structure.
  • SPD 2010 tied to SP 2010. Will not work on older versions or non-SharePoint sites, and old SPD won’t work against SP 2010 sites.
  • Much better Visual Studio integration – exports Solutions that can be imported into VS for both site designs and workflows.
  • SPD Workflows can be independent of specific lists.
  • SPD Workflows can easily be exported into either Visio 2010 or Visual Studio 2010
  • Finer administrative control over what SPD users can do.
  • Page model is the same, but many changes based on new CSS layouts and Theme engine.

Development

  • The "platform" aspect of SharePoint receives a lot of emphasis with this version
  • Use Visual Studio 2010 for full visual web part design and other SharePoint integration points
  • Can install SharePoint on a client OS (Vista or Windows 7, 64-bit) for dev sandbox.
  • Much better developer documentation out of the gate
  • Client Side object model to make Silverlight controls and web parts easier to develop.
  • REST, ATOM, and other web service interfaces fully supported.

Conclusion

In his keynote and his write-up from a couple weeks ago, Jeff Teper pointed out that the vision and purpose of SharePoint hasn't really changed much from the original 1-page proposal over 10 years ago. Yet the implementation of that vision has grown by leaps and bounds over the succeeding versions. I hope I have shown you that SharePoint 2010 will continue in that tradition. As I said earlier, I'm sure I've missed things. These were just the elements that stuck out as I was going through sessions and reading material. But I have to admit, I'm excited.


Oct-262009

Off Topic - A Brief Tribute

MCj04299890000[1]In Loving Memory of Three Wonderful People

I know you are expecting my wrap-up of the SharePoint conference here, and that will still be coming. But, for now, I need to digress. While I was in Las Vegas, I received word that my grandmother on my mom's side (my last grandparent) had passed away. This caps a series of three losses for me and my family over the past few weeks. In addition to my grandmother, Mary Cary Rudes, I lost and attended services for my uncle, Dr. Les Meyer, and my brother's wife's father, Tom Moore.

Each, in their own way, spent much of their lives helping others. My grandmother was an English teacher and patron of the arts. Uncle Les was not only a physician, but the founder of many programs that focused on helping children with orthopedic problems. Tom Moore was a man of many talents, from culinary arts, to jazz piano, which he always gladly shared with those around him.

No matter the situation, whether expected or sudden, the loss of a loved one has an impact on our hearts. The best we can hope to do is turn it into a reflection of the impacts of their lives, and use that reflection as an inspiration to share of ourselves as they shared with us.

Tom, Les, Grandma, may your journey into eternity be filled with joy and peace.

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Thomas Moore

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Les Meyer

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Mary Cary Rudes


Published: Oct-26-09 | 6 Comments | 0 Links to this post
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Oct-212009

SharePoint Conference 2009 - Midpoint Musings

ponderKeynotes, Sessions, and More

I can't believe how fast the time has gone. We're half-way through the Microsoft SharePoint Conference 2009 already. If you're following me on Twitter, you'll know some of the things that caught my attention as I was sitting through the keynotes and sessions. I really haven't had much time to ponder things too deeply, but there are some items that stand out.

"SharePoint is Magical"

ballmer During Steve Ballmer's keynote, this was his answer to the question "What is SharePoint?" Although that seems more than a little hyperbolic, in some ways he's right. Not so much the product itself (though I am beginning to wonder), but the effect it is having.

Consider this: The SharePoint Conference has over 7,000 people participating. That's more than attended TechEd this year. TechEd is covers all of Microsoft's products and technologies. Yet this conference, for a single product, is bigger.

But, that is almost a mischaracterization. Although SharePoint is a single product (well, family of products), its impacts are far greater. Almost every other product Microsoft produces is influenced by SharePoint. In fact, many of the sessions at the conference revolve around some of those impacts.

SharePoint is Pervasive

One of the sessions I went to yesterday demonstrates this clearly. Access has been Microsoft's "end user" database product for well over a decade. It allows users to easily create sets of tables, forms, and reports.

With the 2010 release, Microsoft is introducing Access Web Services. Essentially, this allows you to take an Access database and convert it (not merely upload it) into SharePoint site, with virtually all of the functionality intact. Tables are converted to SharePoint lists. Macros are converted to JavaScript and SharePoint workflows. Even your forms and reports display virtually identically.

What's more, this isn't a one-way ticket - it is a round-trip. You can re-open the site in Access to tweak it, or have full "access" to the functionality that doesn't convert (either by product limit or your choice).

Integration now also exists for Word, Excel, PowerPoint, OneNote, and Visio.

"The News"

Of course, no Microsoft event would be complete without the big Attendee Party. This year, the venue was pretty close to "home" - Mandalay Bay's "Beach". The theme was the 80's, so we had breakdancing, "big hair", leg warmers and headbands, even Rubik's Cubes. About the only thing missing was roller skates.

But the highlight of the night was a private concert by Huey Lewis and the News. Just to show you how out of touch with pop/rock music I am, I didn't even know he was the guy who did the songs in Back to the Future (among other things). I only knew him from the karaoke movie, Duets, with Gwyneth Paltrow. (I'm a karaoke singer/fan.) Of course, I had heard of him, but I didn't know which music he was associated with. But I definitely recognized most of the songs he did, as did the crowd - many of whom (myself included) ended up wading into the beach pool to get closer to the stage.

The "Other" News

Of course, as you probably have heard from everywhere by now, this conference is essentially the "coming out party" for SharePoint 2010. But the actual bits aren't quite ready for us yet. They've promised to have the public beta available sometime in November.

So, that's it for me at midway. Keep up with my tweets for in-line learnings, and I'll be back with a conference wrap-up once it is all over.


Published: Oct-21-09 | 0 Comments | 0 Links to this post
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Oct-192009

SharePoint Conference 2009 - Sunday

MCj02902900000[1]Day 0.5

<cue Film Noir music>

The day started clear and cold. I would say "bright" and cold, but it was only 4:45 AM when I left for the airport, so it was dark. There was frost on my car windows as I made my way to the airport.

Traffic was light, but construction was heavy around O'Hare. The security line was long. Fortunately I had checked in online, so I didn't have to wait for my boarding pass. Still I ran through the B/C tunnel and barely made it before they closed the door.

<end music>

And so began my trip to the SharePoint Conference 2009 in Las Vegas. The flight itself was pretty much uneventful, though once I arrived in Vegas I ended up captive in a shuttle while they waited for enough people to show up to fill it.

This is my first time in Las Vegas. Although the conference is officially in Mandalay Bay, most of the hotels on "the strip" are interconnected. I, along with lots of other SharePoint folks, are staying in the Luxor. That's the one that looks like a big black glass pyramid. On the inside, that pyramid is totally hollow. The rooms are arranged in a single "layer" along the wall, so that they have steeply slanted windows looking toward the outside. Inside, on each floor there is an open hallway that looks to the hollow interior. The base is filled with restaurants, theaters, and of course, the casino.

luxorint

The elevators run up the support columns in each of the four corners. Although they are sealed so that you can't see it, they actually travel "slantways" as they go from the ground floor to the peak.

Getting your Exercise

While the Luxor is nominally "right next to" the Mandalay Bay, and they are connected by an interior walkway, that doesn't mean that they are truly "close". In fact, to get from the Luxor to the conference center, you need to walk a seemingly endless maze - through both hotels' casinos as well as a shopping center. All in all, it takes at least 10 minutes, if not a bit more, to cover if you maintain a brisk pace. Let's just say I'm glad I decided to bring the shoes that are most comfortable for walking rather than sitting around.

The Registration Packet

This year's registration premium is a simple spandex laptop pouch (in your choice of sizes). But hidden inside is something very juicy - a very well prepared booklet describing SharePoint 2010's features and functions (as they exist in current beta builds). I haven't had much chance to read it yet, but let's just say it looks like Microsoft has taken to heart the complaints of SharePoint 2007 not having enough documentation available early on. They are clearly taking steps to ensure that complaint isn't repeated.

Unfortunately, SharePoint 2010 software itself wasn't in there. But, there are still 4 days of "real" conference yet to come, so who knows?

Meeting and Greeting

The great thing about events like this is getting to see, in person, folks you normally only interact with online - or at events like this. ;) In addition to bumping into people throughout the day, you can always be sure of a nice mingle or two. Sunday night, there were two big ones - SharePint, and ShareIndian. Unfortunately, I hadn't gotten much sleep over the past three days, so I wasn't really feeling up to leaving the complex, so I missed ShareIndian. I did make it to SharePint briefly, however, and had a number of nice chats before I turned into a pumpkin at around 9:30. (I suspect I was turning into a virtual vegetable long before that.)

So ends my report of the Pre-conference. Stay tuned for more throughout the week!


Published: Oct-19-09 | 0 Comments | 0 Links to this post
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